PowerPoint - Advanced

Step 1: Once in PowerPoint with your slide show opened, go to the “Slide Show” tab and click on “Custom Animation”.

Step 2: Check the box(es) next to the text and/or images you wish to animate.

Step 3: Check that the order in which you want the objects animated is correct under the “Order and Timing” tab. If you wish to change the order simply click on the object you wish to move and click on the up or down arrow next to “Move” until it is where you want it. You can also chose if you want the animation to occur when you click the mouse or automatically after a set number of seconds.

Step 4: Under “Effects” choose the type of effect you would like and (if applicable) choose the direction you wish the animation to occur. Next choose if you would like an sound effects to accompany your animation. Note: Too many sound effects can become distracting and take away from the presentation. At any time you can click on the “Preview” button to view how the chosen animation would look.

Step 5: Still under the “Effects” tab, choose what (if anything) you want the object to do once it has been animated. You can have the object dim and change color or hide after the animation has occurred.

Step 6: Again under “Effects” you want to pick how you want the text introduced, either all at once, by word or by letter. If you have several paragraphs or bullets in one text block that you want introduced one at a time you can click on the box next to the “Grouped by ___ level paragraphs”. Again, at any time you can click on the “Preview” button to view how the chosen animation would look.

Step 7: Under the “Chart Effects” tab you can choose how you want your chart animated.

Step 8: Under “Multimedia Settings” you can change any multimedia options you have.

Step 9: Repeat these steps for each slide you wish to animate. 

Step 1: Click on “Slide Show” and choose “Slide Transition”

Step 2: Choose the effect you would like buy pulling down the drop down menu. If you would like random transitions throughout choose the setting entitled “Random Transition.” Next choose the speed you wish the transition to occur.

Step 3: Choose whether you want the presentation to transition when you click the mouse or automatically after a set amount of time.

Step 4: Decide if you would like a sound effect to accompany the slide transition. Note: Too many sound effects can become distracting and take away from the presentation.

Step 5: Finally, click on “Apply to All” if you wish this transition to apply to every slide in your presentation or click “Apply” if you want this effect to only apply to the slide you are currently working on.

Step 1: Go to the slide in which you wish to add a graphic.

Step 2: Click on “Insert” and choose “Picture.” You then have several options to choose from - Clip Art, From File, Auto Shapes, Organization Chart, WordArt, From Scanner or Camera or Microsoft Word Table.

• Clip Art - This is the most common selection. This sends you to the Microsoft Clip Art gallery on you computer. From here you simply search the graphics and select the one you wish to add.
• From File - This selection sends you to the “My Pictures” folder on your computer or you can browse other folders to pick a graphic that is saved on your computer and upload it into your presentation.
• AutoShapes - This allows you to draw shapes, such as arrows, circles, hearts, etc.
• Organization Chart - This includes a template so you can upload an organizational type chart.
• WordArt - This section contains many different preformated graphic fonts that allows you to insert your own text and upload into your presentation.
• From Scanner or Camera - This allows you to upload a graphic from a scanner or camera that is hooked up to your computer.
• Microsoft Word Table - This allows you to insert a table you already have created in Microsoft Word.

Step 1: Go to slide in which you want to insert a movie or sound.

Step 2: Click on “Insert” and choose “Movies and Sound.” Once again you have several options to choose from - Movie from Gallery, Movie from File, Sound from Gallery, Sound from File, Play CD Audio Track, and Record Sound.

• Movie from Gallery - You can search the gallery (similar to the clip art gallery) to find an animated clip to insert into your presentation.
  
  
• Movie from File - This allows you to upload your own movie from a file you have saved on your computer.
• Sound from Gallery - You can search the gallery to find a sound to accompany your presentation or animated clip.
• Sound from File - This allows you to upload you own sounds from a file you have saved on your computer.
• Play CD Audio Track - This allows you to play a CD audio track during your presentation
• Record Sound - This allows you to record a sound that will automatically be inserted into your presentation.

Step 1: Click on “Slide Show” and choose “Record Narration.”

Step 2: Click on “Set Microphone Level” and follow the directions on the screen.

Step 3: Once your microphone is working correctly, click on “OK” to start recording your narration. This will then start your presentation and you can begin speaking.

Step 4: At the end of your presentation it will ask if you want to save the narrations. Click “Yes” if you are happy with the narrations or “No” if you do not want the narrations saved.

Using Impatica with PowerPoint

Impatica is a software only used with Power Point. You add your voice recording to the Power Point presentation using Power Point to record your voice.

It is very easy to simple to "run the Power Point through" Impatica to create the web-ready file. There are 3 files that must be uploaded to your server to connect the Impatica file but they do not have to be uploaded to a streaming server. (the file extensions are ".imp", ".jar", and ".html"). Then you simply link to the ".html" file on your web page and you have voice over PowerPoint. These files work with WebCT also. Impatica Software is available from the ITS TAMU technology support group in Heldefels for FREE to TAMU faculty and staff.

Impatica Inc. 1725 St. Laurent Blvd. Suite 205 Ottawa, ON K1G 3V4
phone: 613-736-9982 or Fax: 613-736-9084