Videoconferencing

1. At Least A Week in Advance of Your Conference

• Harrington Videoconferencing Rooms: 614, 503, 408, or 413
  Harrington Room Info
• Check the Calendar for room availability;
• Schedule the videoconference (see steps 2-4 on this page below);
• Complete the Request a Videoconference FORM;
• Practice Using Equipment and create a test connection!
• Create a back-up plan in case technical problems cause your connection to fail (provide a copy of your presentation on a web site and/or have a paper copy of your presentation or plan to videotape your presentation and/or make sure of room telephone numbers so that if all else fails you can use a speaker phone for a teleconference between sites);

2. Information Required:

• Name, email and phone numbers of persons involved in conference,
• Date, day of week, start time, and end time,
• List of participating sites, technical contact person, contact information (phone and email),
• Brief description of the meeting and/or a meeting title.

3. Connecting to a TTVN (Texas A&M Videoconferencing Network) site

• Sites are listed on their web site: http://ttvn2.tamu.edu/
• If site not listed, then site will have to test with TTVN before reservation is confirmed
• Complete form on their web site to reserve connection:
  http://ttvn2.tamu.edu/home/index.php?p=form
• Contact TTVN by phone: 979-862-2240
• Contact TTVN by email: ttvn-schedule@tamu.edu

For assistance during the TTVN videoconference:

• 862-2241 (operations)
• 862-2240 (scheduling)
• Far Site Contacts (pdf)

4. Connecting to a Site that is not on the TTVN network (via Internet Protocol) Ask each site to supply the following information

• IP address and connection rate
• Type of CoDec
• HELP phone number and/or Room phone number
• List of IP address, contact information

5.  For more information about how to design your presentation and look good in front of the camera see:  Keys to a Successful VideoConference